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This Concept Map, created with IHMC CmapTools, has information related to: ICAPCA Procurement Process 3.26, STEP 1: PRIORITIZE Predefine Budget and Priorities Align Expenses with Mission (Categories & Amounts) STEP 2: NEEDS IDENTIFICATION Assess importance of purchase, STEP 1: PRIORITIZE Predefine Budget and Priorities Align Expenses with Mission (Categories & Amounts) Growth, STEP 4: PRELIMINARY APPROVAL <$500: Small Purchase >$500: Enter Competitive Bidding Process Identify 3 possible purchases STEP 5: FISCAL REVIEW Budget Recommendation Accountant Approval, STEP 9: EVALUATION Quarterly Review Review Risk Management Questions STEP 10: REPORT & RECONCILE, STEP 1: PRIORITIZE Predefine Budget and Priorities Align Expenses with Mission (Categories & Amounts) Personnel, STEP 8: DOCUMENTATION Create invoice and submit to accounting Add costs to overall budget and database Include in Monthly & Semi-annual Financial Report STEP 9: EVALUATION Quarterly Review Review Risk Management Questions, If NO STEP 4: PRELIMINARY APPROVAL <$500: Small Purchase >$500: Enter Competitive Bidding Process Identify 3 possible purchases, STEP 6: EXECUTIVE REVIEW Consider input, Adjust request if necessary, Submit for approval If NO, STEP 3: STATEMENT OF PURPOSE Define the purpose of the purchase STEP 4: PRELIMINARY APPROVAL <$500: Small Purchase >$500: Enter Competitive Bidding Process Identify 3 possible purchases, STEP 1: PRIORITIZE Predefine Budget and Priorities Align Expenses with Mission (Categories & Amounts) Administrative Expenses, STEP 1: PRIORITIZE Predefine Budget and Priorities Align Expenses with Mission (Categories & Amounts) Program Offerings, STEP 5: FISCAL REVIEW Budget Recommendation Accountant Approval STEP 6: EXECUTIVE REVIEW Consider input, Adjust request if necessary, Submit for approval, STEP 6: EXECUTIVE REVIEW Consider input, Adjust request if necessary, Submit for approval STEP 7: DECISION & TRANSACTION Make purchase/New hire Save receipt, STEP 1: PRIORITIZE Predefine Budget and Priorities Align Expenses with Mission (Categories & Amounts) Fundraising, STEP 1: PRIORITIZE Predefine Budget and Priorities Align Expenses with Mission (Categories & Amounts) Marketing, STEP 7: DECISION & TRANSACTION Make purchase/New hire Save receipt STEP 8: DOCUMENTATION Create invoice and submit to accounting Add costs to overall budget and database Include in Monthly & Semi-annual Financial Report, STEP 2: NEEDS IDENTIFICATION Assess importance of purchase STEP 3: STATEMENT OF PURPOSE Define the purpose of the purchase